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How to convert scanned PDF to Word format for editing in Microsoft software? Converting a scanned or non-editable PDF file requires a special process called OCR or Optical Character Recognition. After processing the document with OCR, you can convert the PDF to a Word file. There are several different ways to do this, but in this article we will show you two of the most effective and convenient ways to convert scanned PDF files to Word online for free and offline on Windows and Mac .
With support for more than 20 OCR languages, it’s definitely one of the most versatile and powerful PDF to Word converters you’ll find for Windows and Mac. Please note: high accuracy is required for a document scanned using OCR and a powerful OCR engine is used for conversion. The end result is a Word document with the same layout and format as the original document. Some fonts may not translate correctly, especially if there is handwriting in the scanned file, but the content will be as close as possible to the scanned copy.
Let’s take a look at some of its key features and how to use this complete Superace PDF converter.
Select the language of the document. If you want to apply the same OCR settings to all files in the queue, click Apply to All.
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If you want to convert part of the scanned PDF documents, you need to set the conversion page field.
A DOCX file will be created and saved in the folder you selected, which will appear on your screen – you can now open it in MS Word for editing.
This is the best way to convert scanned PDF to Word for free, but the free version only allows you to convert 5 files. If you want to convert more scanned PDF files, you can also upgrade to a paid plan to complete the trial version. This is quite reasonable considering how expensive OCR tools can be.
Another way to convert scanned PDF files into editable Word documents is to use an online service. One of the best is OnlineOCR.net. The site is free to use and the OCR conversion is very accurate. It’s also easy to use: just upload a file, select the OCR language and output file format, convert the file online and save it to your desktop. Below is a detailed process for your convenience.
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When it’s done, you’ll see a link to download the file, and you’ll also see a preview of the text content in the box below.
There are many software programs and other web services that you can use to convert scanned PDF files to Word and other formats. Some, like Acrobat and Nitro, require a free trial subscription, and there are also some online services you can try. Let’s take a look at some of them:
Acrobat Pro DC comes with an extremely powerful OCR engine that is fast and accurate. Many people think the software is expensive, but honestly, it has a lot of features for PDF and other document workflows. Despite being the leading provider of PDF solutions, no list of PDF tools is complete without Acrobat.
The process is a bit longer than the conversion tool. First, you need to use the OCR module to convert the scanned document into an editable PDF, and then export it in Word format.
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This will automatically activate OCR and convert the file to an editable PDF. The file is now an edited document, but still in PDF format, so skip to the next step.
Click on “Export PDF” in the right panel. Select Microsoft Word, then select Word Document. Click “Export” and select DOC or DOCX, then save the file to your desktop.
Tip: You can use a shortcut by exporting directly to Word from step 3. Acrobat will recognize any text scanned in a document and will automatically activate text recognition before it will convert the file to DOC or DOCX.
Another powerful PDF tool is Nitro Pro, which is part of the Nitro Productivity Suite, which includes PDF tools and cloud collaboration. Also, many cost-conscious users find it a bit expensive, but by the way, the same advice we gave you about Acrobat applies here; ie if the software finds scanned text in the document you are converting to Word, it will automatically activate the OCR engine. Here’s how it works:
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Go to the Home tab and find the group of tools called “Convert”. Click on the option that says “Into Word”.
You can now select a range of pages to apply OCR to the conversion. You can also import more files with the Add Files button and even rearrange them. Set the location of the output file.
Click the “Convert” button and wait for the conversion to complete. Your converted Word file will be available in the location you selected at the end of the previous step.
Another top PDF program with a powerful OCR engine is FineReader, a well-known professional tool for professional users. OCR FineReader works on the main principles that the company calls IPA, which stands for Integrity, Purpose, and Applicability. Overall, these principles produce accurate results that are very close to the original content in terms of accuracy, format, and other features. The advantage is that you can export the results directly to MS Word for editing once the conversion is complete.
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Once the conversion is complete, the document will still be in PDF format, so click on the Export option and select DOC or export the file directly to your MS Word program.
Tip: The latest version of ABBYY FineReader includes an automatic function that you can set to automatically convert an uploaded PDF file to the desired format and save it or export to your favorite program.
Rossum is an advanced online service that uses AI-based OCR to convert scanned PDF files into editable formats such as Word’s DOC and DOCX file types. The site requires registering a free account, after which a free trial period begins. The process is a little complicated so we won’t go into details here, but the overview is very simple: upload a PDF workflow using one of the channel options (upload , email, API, etc.) and set up automation rules, convert the scanned file with OCR and export the result as a Word document.
Rossum is specifically designed to automate heavy-duty workflows such as converting scan invoices for processing and archiving, executive document processing, and other advanced needs. If you have a lot of scanned files in your PDF workflow, you might want to explore this option.
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Smallpdf is a powerful PDF tool that runs in your browser. The process is simple and the conversion quality is excellent. The best part is that you don’t have to install anything, but the downside is that OCR is only available if you have a Pro subscription, which costs about $9 per month. Not bad if you are a regular PDF user who needs online access to conversion, file management, PDF protection, etc. tools.
Drag the file from the folder location and drop into the Smallpdf URL for PDF to Word conversion.
On the next screen, select the “Convert to Editable Word (OCR)) option. Click on the “Select option” button to go to the next page.
Now you can click the Download button or use the share icon
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