Create A Questionnaire In Google Docs

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Create A Questionnaire In Google Docs

Create A Questionnaire In Google Docs

There are so many ways to create online forms, it can be overwhelming to choose the perfect one for your needs. The most powerful one is undoubtedly the one you already have access to for free – it’s available in Google Drive.

How To Create A Survey Using Google Docs

An integral part of all Google accounts, Drive is best known as a cloud storage service and for Google’s office suite. One of its lesser-known features is Google Forms, a form builder that’s as simple or as complex as you need it to be. Whether you’re collecting email addresses, conducting early polls on your website, or creating in-depth customer service surveys or questionnaires, Forms is the perfect tool to use.

In this tutorial, I’ll show you how to get started with Google Forms. We will cover the example of how to do a Google Form survey. I’ll explain the different types of questions you can create with it, how you can make the questions vary based on the answers the user gives, and finally how you can access and analyze the data you get. I will also provide a short screencast on how to use a survey template. Let’s begin.

Watch this screenshot to learn how to quickly customize a Google Form survey template so you can start creating and sending your own surveys using Google Docs:

Alternatively, explore the detailed step-by-step process below on how to create a new survey from scratch using Google Docs Forms.

How To Use Google Forms

Let’s start by doing our Google Doc survey. First, go to drive.google.com in your browser and sign in to your Google account if you haven’t already. Click New > More > Google Forms in the upper left corner of the screen.

Click the arrow to the right of the Google Forms option to choose between opening a blank form or creating a form from a template.

Click Blank Form to create a survey from a blank form. Or click From a template to create a survey from a template. If you find a template you like, click it to open the template.

Create A Questionnaire In Google Docs

However, the default theme is suitably neutral if you plan to embed your survey on your website. To access it, select either the Blank option from the template gallery or the Blank form option from the drop-down menu.

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You are now on the main forms page. You will see two tabs at the top of the form. One tab is called Questions, the other is titled Answers.

In this example, I’ll show you how to change the response settings. Click the main tab, Presentation, to display the options there.

If your form will be two or more pages long, then check the Show progress bar… box to show the respondent how long it will take them to complete the survey.

You can set other survey settings to suit your needs using the Settings screen for either the Questions or Answers tab.

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The Google Forms survey is divided into sections, but of course you will only have one section to begin with. The form’s title and description are at the top – click either to write your own text over them.

A multiple-choice question is set by default, but there are nine different types of input you can request by clicking the down arrow next to the default and bringing up a drop-down menu.

In this section, we look at seven types of survey questions in Google Forms that you can set up. The Question Type drop-down menu is shown below.

Create A Questionnaire In Google Docs

This type of question requires very short text input from the user, such as their name or email address.

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) in the lower right corner of the question. Check data validation. Select Text from the drop-down menu for the first blank and email address in the second. Type “Please enter a valid email address” in the blank custom error text.

Make a question a required question by sliding the toggle button to the right next to the word “Required” in the lower right corner. A red asterisk appears next to the question in the survey to indicate that it is required.

These types of questions require a longer response, such as general comments or feedback. Here is an example of a paragraph question.

Once you’ve selected your question type from the drop-down menu on the right, type your question on the left.

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The Google Form multiple choice question provides a list of answers and the user can only select one. Add your first answer above the Option 1 label, then click the text for the next option to add the second answer, and so on. You can also click Add “Other” to add a space at the end of the list. The user can add their own answer choice there.

To remove a multiple choice option from the question, click the X to the right of the option.

This is another multiple choice list, but this time the user can choose more than one answer. As with the multiple choice question, enter your list of answers and also use the Other option if necessary.

Create A Questionnaire In Google Docs

You can enter the minimum, maximum or exact number of responses using the Data Validation option found in the drop-down menu on the More icon in the lower right corner of the question.

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This is a multiple-choice question presented in the form of a drop-down list. The user can only select one answer and cannot add their own choice. It’s good for absolutes like age ranges, rather than opinion-based questions.

You can add the Add All option, although it doesn’t make sense for either questions or formula questions. For privacy reasons, you can also add a don’t say option, which allows the survey taker to opt out of the question.

The linear scale asks the respondent to rank items on a scale, by default, from one to five. You can extend the scale up to ten and you can choose to start the scale at zero instead of one. You should provide labels for the lowest and highest points on the scale for guidance. An example question could be “How satisfied were you with the service you received?”. The label for a score of 1 would be “Very Dissatisfied” and 5 would be “Very Satisfied”.

The Linear Scale option is available for multiple questions, but you can only add one at a time. Create multiple questions quickly by clicking the Duplicate button at the bottom of the question (it looks like two sheets of paper), then rewrite the question title on the copy.

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A multi-choice grid allows the user to select predefined options for more than one choice. This can be useful if you want the user to rate a list of items with the same option.

Use the More drop-down menu at the bottom of the query to limit the user to one choice for each column.

After you finish writing each question, click the Add Question (+) icon in the lower left corner to add it. Then start another question by selecting the question type from the list.

Create A Questionnaire In Google Docs

The Add Section icon (=) in the lower right corner allows you to add a new section (Section Header). This will help you organize a larger survey. At the very least, it’s a good idea to group personal information questions into their own “About You” section.

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Section changes are also useful for creating more dynamic surveys that display different questions based on user responses.

Here’s an example: you create a technology survey that asks people about their use of smartphones and tablets. You can make it as relevant as possible by dividing the questions into three sections.

Section 1 contains the multiple choice question “Do you have a smartphone?” Option 1 is Yes. Option 2 is no.

From the More drop-down menu in the lower right corner of the question, select the Go to section by answer option. For option 1, select continue to next section. For option 2, select Go to Section 3 (About You).

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In this example, if someone answers Yes to the question in section 1, it will take them to the smartphone questions in section 2, which in turn leads to section 3.

If they answer No in Section 1, it skips the smartphone questions and goes straight to the About You questions in Section 3.

This method ensures that your survey remains relevant to the participant and helps maintain the integrity of the data you receive in the process.

Create A Questionnaire In Google Docs

Rearrange your questions and sections by hovering over them and dragging them into place. Click the Preview drop-down menu in More at the top of the screen to test the form at any time.

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Once you are satisfied that everything is working, edit the confirmation message that the user will see when they complete the survey. You can access the confirmation message from the More menu at the top of the screen. Thank the user for participating and click Save.

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