How Do I Create A Shared Google Doc – ∙ Copy a share link in the original Google Docs document and change its url to create a downloadable file in pdf or epub format. ∙ Click the link to download the latest version of the file.
The Google Workspace team recently shared a tip on how to create a downloadable pdf file in a Google Docs file (video).
How Do I Create A Shared Google Doc
At first, I thought it was just a trick. You can always create a downloadable file the classic way using the File menu command, right?
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After a few moments I realized that this trick can save a lot of time and free your Google Workspace from the clutter caused by document versions.
▸ Sometimes, you want to share your Google Docs document in a specific file format like pdf or epub. That might happen if you share your resume, final report, or a draft of your latest novel that the publisher wants to read in their e-reader.
▸ The traditional way is to go to “File” in the top bar, select “Download” from the menu and choose the file format you prefer.
▸ The file is downloaded to your computer disk and you must do one of the following:
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▸ Now, imagine having to edit your file several times – each time send it to the recipient in pdf format. Create file, download, upload, enable sharing, share link. Oh, and you want to collect and organize all the releases in your Google Drive. A bit of work, plus an overwhelming “disguise mess” as I call it.
Here is this small and easy trick that I will explain below. Long story short: When you create a share link to your original Google Docs file, you can change part of its url to make it a downloadable pdf, html, or epub file.
The biggest advantage of such a solution is that this single url contains the latest version of your document. When someone clicks now, the download is made “on demand” and includes the current content, not the content at the time the download link was created.
In other words, you can ask recipients to download the file from the same link every time you have the new version ready. You don’t need to go through the download-upload-share process all the time.
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So what about publishing? Maybe you need to go back to last week’s edition and you don’t have the pdf of it. Yes, but your Google Docs document already has a version history (“File” in the top menu, then “Version History” ⇢ “View Version History”).
2. Change the sharing setting to “Download Link”. Make sure you select the appropriate option (either “Restrict” or “Who has the link”).
3. Copy the link and open it in a new browser tab. You will see the url at the end
The list of supported Google Docs files includes docx, odt, rtf and txt. You can use file extensions respectively. Everyone works.
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Note: If you paste the share link into a new tab and press Enter, you’ve loaded the document
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Sharing a folder in Google Drive takes just a few clicks once you know where to look. 10,000 Hours/Getty Images
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These days, Google has an app for almost everything you want to do online, including sharing documents, files, and folders.
You can upload many file types – including photos, audio and video – to Google Drive, Google’s file hosting service.
Sharing a Google Drive folder makes it easy to collaborate with friends, colleagues, or classmates on projects and organize and send a collection of related files in one place.
Quick tip: If you don’t want to send an entire folder, you can also share a single file via Google Drive.
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2. On the main page, you will see all the files and folders currently stored in your Google Drive account. If you already have a Google Drive folder ready to share, skip to step 7.
3. To create a new folder, click the New button in the upper-left corner of your screen, below the Google Drive logo.
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