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Spreadsheets are one of the best ways to record and organize your data. I often use it to organize my projects and note new things I’m learning. It’s easy to use a spreadsheet like an empty canvas and then later sort the data in a structured format.
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Google Sheets makes it easy to capture and organize that data within your web browser. A free spreadsheet tool that runs when you open a new tab.
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As your spreadsheet library grows and expands, you can import data from other files. It’s useful when you can link multiple spreadsheets so that you can use data from different workbooks. Google Sheets can help with the job. Learn how to link spreadsheets in Google Sheets.
See the technology linking me and Google Sheets in the screencast below. Learn more about linking separate spreadsheet workbooks within a single file and importing data from external services.
This tutorial will show you how to link a Google Sheet to another sheet. Learn some ways through our guide.
Whether you use a spreadsheet app like Excel or even a browser-based tool like Sheets, you’re likely to create a file with various tabs inside.
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A workbook is commonly referred to as a single “file” in a spreadsheet. Individual tabs in a workbook are called sheets. A workbook usually has various sheets inside it.
You can create charts that use some tabs to capture inputs and other tabs to analyze inputs. For simplicity and organization, we recommend separating these sheets slightly.
It’s common to need to link data between tabs (sheets) in a Google Sheets file. To do so, simply enter an equals sign (“=”) in a cell and start building your formula.
Suppose you’re simply trying to import the contents of one cell in another sheet. With the formula open, click on the formula to switch tabs. Now let’s browse by clicking on that cell as shown in the image below.
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In this example, I linked the cells from the first sheet to the cells in the input tab to always use the latest data.
Press Enter to return to where the formula started in the spreadsheet and view the data in the linked cell. You have now connected to a cell on the second sheet. If the source cell changes, the link cell will also change.
Of course, you can also apply functions to cell references. For example, numbers can be multiplied as soon as they are referenced.
In this case, it adjusts the cell reference on the fly by multiplying the input cell by 50%.
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One of the widely used settings for workbooks is to use a single sheet for input or set variables in a single tab and perform data transformation and analysis in all other tabs . I think it’s a good configuration to keep things organized and tidy.
How can I have two completely separate files communicating with each other and referencing data between them?
To link Google Sheets, you need to know about the IMPORTRANGE feature. This is the best way to import data from individual files in a spreadsheet and use that data within the active sheet.
Keeping both spreadsheets open while working in IMPORTRANGE makes it easy to see which cells need to be imported into the spreadsheets.
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Enter =IMPORTRANGE to start this function. Then grab the URL of the sheet you want to import data from and put it in quotes at the beginning of the function.
Then you need to add the sheet name after the exclamation mark. Next, specify the cells into which you want to import data.
The first time you create a Google Sheets link to another sheet, you may get a warning that you need to grant permissions between these two files.
The first time you connect to an external sheet, you must click Allow Access to link both sheets.
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One option I recommend is to include entire columns when importing data between spreadsheets. This will automatically import any new data added to the source spreadsheet.
This is an easy way to import data from multiple spreadsheets together. With the IMPORTRANGE feature, there’s no reason why you can’t create a working, interconnected spreadsheet system.
One of my favorite things about spreadsheets is that you can insert data that isn’t stored within the spreadsheet. The Google Sheets app is associated with other services operated by Google, so you can import data stored online or on Google services. This step allows you to skip linking a Google sheet link to another sheet.
Put all the data in a spreadsheet. But the idea is the same. Simply use this feature to import data from another source directly from within the active sheet. let’s see
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For financial professionals, the =GOOGLEFINANCE function is a game changer. You can import current and historical data from Google Finance.
To perform stock analysis in Excel, you need to find a data source, download the data, organize it in a useful way, and create formulas around it. Sheets automatically imports data from Google Finance Services and skips that task.
Below is an example of how to use the GOOGLEFINANCE function to understand the stock price of Amazon stock over a period of time.
Below are the results in the spreadsheet. The sheet generated date arrays and closing prices for stocks.
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We’ve only scratched the surface of how GOOGLEFINANCE works. For more information on how to apply this feature to collect the latest financial data, see the full tutorial below.
Another great feature of Sheets is the GOOGLETRANSLATE feature, which you can use to translate into any language supported by Google Translate. It’s much easier to perform these translations within the spreadsheet instead of going back and forth between tabs.
This syntax puts the text I type in quotes and translates it from French (“fr”) to English (“en”). This part of the formula is optional (the spreadsheet will automatically guess which language to translate), but it’s easy to remember other translation options.
You can also use this function to translate data already entered in the cell. Instead of enclosing the text in quotation marks, use the following cell references:
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Either way, this feature provides data through the Google Translate service, so it’s just like getting data from any other source.
First, check the image URL address. FYI, to import images directly into Google Sheets, the images must be hosted online.
One useful use of this feature is when the image is updated but the URL does not change. You can always get the latest version of the image from the address.
DO NOT STOP HERE! There is much more to learn when storing and working with data using Google Sheets. Spreadsheets are one of my favorite ways to record data in a structured way and analyze it to find meaning within it.
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Here we have built a detailed library to help you learn Google Sheets from start to finish with Envato Tuts+. For more information, see the tutorial below.
How do you link Google Sheets to share data? Let us know in the comments section below.
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I think life is too short to do one thing. I studied Accounting and Finance in college, but I keep scratching my creative itch with work for Envato Tuts+ and other clients. By day, he enjoys a career in corporate finance using data and analytics to make decisions. We cover a variety of Tuts+ topics, including photo editing software such as Adobe Lightroom, PowerPoint, and Keynote. What I love most is teaching them how to use software to solve everyday problems, excel in their careers, and get their work done efficiently. Please contact me through my website.
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